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Help File



Table of Contents


1. GUIDED TOUR

A basic 3 minute guided tour that shows the major features of the database will soon be available.

2. INTRODUCTION

2.1 INTRODUCTION

In the First Person provides sophisticated searching across large numbers of first-person narratives, as well as table of contents access to a wide array of primary sources. These narratives are represented through oral histories, letters, diaries, and memoirs.

For scholars who wish to conduct in-depth searches we recommend using the Search Documents and Search Collections tools. The search value of some of the fields in the database will not become apparent until more documents are added.

2.2 UNDERSTANDING THE STRUCTURE OF THE DATABASE

There are two basic ways to use the database.

  • Tables of Contents -- Use these to see what's contained in the database. This is the best way to check whether a document or a collection is included in the database. It's also the best way to examine what historical events and places are in the database. To use this tool, simply click on the appropriate table of contents button on the navigation bar.
  • Search Tool -- The "SEARCH" tool lets you analyze words and documents that meet your search criteria. The "SEARCH" tool returns documents or bibliographic citations.

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2.3 TABLE OF CONTENTS NAVIGATION BAR

The Tables of Contents Navigation Bar lets you move around the Tables of Contents tools. It works in the same way as the Search Tool bar.

The Tables of Contents are divided into seven separate categories, all of which provide quick access to specific documents within the database.

  • Repositories - a list of every repository in the database.
  • Collections - a list of every collection in the database.
  • Documents - a complete list of every document in the database.
  • Date of Interview/Writing - every document entry organized by year.
  • Places - a list of places discussed in documents.
  • Historical Events - a list of all historical events discussed in documents in the database.
  • All Subjects - a list of all topical subjects discussed in the database.
The orange indicates which table of contents you are using. The orange moves as you move from tool to tool. You may click on the maroon parts of the Navigation bar to move to the appropriate tool. (The graphic above is just an illustration; it does not have live links.)

2.4 ABOUT THE SEARCH SOFTWARE

The software has been developed by Alexander Street Press, LLC specifically to facilitate the presentation of large scale databases in the Humanities.

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3. SEARCHING THE DATABASE

3.1 SEARCH OVERVIEW

There are two basic kinds of searching in the database.

  • Full-Text Searching enables you to do keyword searching for occurrences of words or phrases in the database.
  • Bibliographic Searching allows you to create a set of documents for subsequent full-text searching. When you conduct a Bibliographic search, you are using descriptive fields to execute the search.
The conventions used in each kind of searching are slightly different as shown below.

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3.2 FULL-TEXT SEARCHING

3.2.1 Full-Text Searching

Full-Text Searching is when you search for specific words or phrases that occur in the texts themselves.

Alexander Street Press search software supports standard Boolean search terms and some wildcard searching. These are explained in the sections below.

3.2.2 Wildcard Characters in Full-Text Searching * (asterisk): matches any string of characters, anchoring the match at the beginning of a word (e.g., cigar* will match cigar, cigars, cigarette, etc.).

3.2.3 Boolean Operators in Searching

  • The OR operator is capital OR.  So "Slavery OR Prostitution" retrieves materials that contain either of the words 'slavery' or 'prostitution (e.g., slavery OR prostitution). A lower case "or" will retrieve the exact phrase.  E.g. if you enter "Black or White" you will retrieve materials that contain the phrase "black or white".

  • The AND operator is capital AND. So if you enter "girl AND education" retrieves materials that contain both the words 'girl' and 'education'.   

  • The NOT operator is capital NOT. If you enter "cigar NOT smoke" you will retrieve texts that contain the word 'cigar' but not 'smoke', 'smokes', or 'smokers.'

3.2.4 Punctuation and Full-Text Searching

  • Hyphens: Hyphens act as word separators. Thus, one should treat hyphenated expressions as separate words excluding the hyphen (e.g., if searching for all-powerful, type in all powerful).
  • Apostrophes: One must include apostrophes when searching words with apostrophes in them (e.g., only by typing God's will one find "God's"). In this database apostrophes do not act as word separators. Therefore contractions and elisions must be entered without spaces before or after the apostrophe.
  • Ampersands: The ampersand (&) is not a searchable character. Avoid Phrase Searches where an ampersand may be used as a conjunction and realize that &c must be entered as simply c.

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3.3 FIELD SEARCHING

3.3.1 Searching in Specific Fields

When entering search terms in bibliographic fields, as opposed to the full text search box, use the following Boolean operators: uppercase AND, OR, and NOT. One can use a NOT operator by itself (e.g., in the Type field enter: NOT editorial). It must be the first term in the box with no spaces preceding and it cannot be used with other Boolean operators

3.3.2 Advanced Field Searching with Regular Expression Operators

As in full text searching, one can use regular expression operators for more specialized searching. The caret sign (^) at the beginning of a word anchors the match at the beginning of the entry (e.g., ^child will find the personal event "Childbirth," but not "Adoption of Child). One can also use the vertical line (|) as a Boolean operator OR. With this operator one can exclude two terms from one's search (e.g., NOT adams|burr).

3.3.3 Punctuation and Spacing in Fielded Searching

When entering terms, punctuation and spacing must match exactly that in the fields. The following marks of punctuation produce a "Nothing found" message: ampersand (&), parentheses, question mark, and double quotes (""). If necessary for searching, replace the mark of punctuation with a period, which stands for any single character.

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4. FIELDS AND THEIR DESCRIPTIONS

4.1 LIST OF ALL FIELDS THAT CAN BE SEARCHED

Here is a summary table of all fields in the database, showing which tool they can be found on. Detailed descriptions can be found below.



  Search Documents Search Collections
1 Age at Speaking  x 
2 All Subject(s)  x  x 
3 ASP Record Number  x
4 City
 x
5 Collection Name  x  x
6 Country    x 
7 Date of Interview/Writing  x  
14 Document Type  x  
8 Exclude for Fee Products  x  
9 Gender  x  
10 Historical Events Discussed  x  
11 Interviewer  x  
12 Keyword(s) in Collection   x
13 Keyword(s) in Document  x  
14 Local Record Number  x  
15 Occupation  x  
16 Organizations Discussed  x  
17 People Discussed  x  
18 Place of Birth  x  
19 Place of Interview/Writing  x  
20 Places Discussed  x  
21 Previously Published  x  
22 Race  x  
23 Release Date  x  x
24 Repository Name  x  x 
25 Sort Order    x
26 Speaker  x  
27 State    x
28 Year of Birth  x  
29 Years Discussed  x
30 Year Spanned    x 


4.2 FIELD DESCRIPTIONS WITH SAMPLE SEARCHES

4.2.1 Age at Speaking

Description: This is the age of the speaker and the date the document was prepared. The speaker's age is calculated from his or her birth and death dates where they are available. It is optional.

How to use this field: Key the age or range of ages into the Age at Speaking box, such as 35, or 65-80.  It is used in the Search Documents screen.

Practical Example: Find documents created when speakers were between the ages of 40 and 45.

  • Click on Search Documents on the navigation bar.
  • Key "40-45" into the Age at Speaking field. This will restrict the search to documents created when speakers who were between the ages of 40 and 45.
  • Click on the SEARCH button.
  • The system responds with a list of all occurrences.
Note: To search for occurrences where we have been unable to determine a value, key in 9999 in the field box. To search for people greater than or less than a certain age, an age range must be entered. To search for people younger than 100 when documented, 1-99 needs to be entered in the field.

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4.2.2 All Subject(s)

Description: There are two different fields that can be used to search for subjects. The first is All Subject(s), which is a search of all the subjects in the database. There are two different types of subject headings to search: standard Library of Congress subject headings and non-standardized headings created by repositories. It is required. The second is Broad Subject(s), which is only applied at the Find Collection level. These give an overall view of the topic of the collection.

How to use this field: Enter the term in the All Subject(s) field. This field can be searched using both Search Documents and Search Collections.

Practical Example: Find collections that are about organized crime.

  • Click on Search Collections on the navigation bar.
  • Key "organized crime" into the All Subject(s) field. This will search the subjects for this term.
  • Click on the SEARCH button.
  • The system responds with a list of occurrences.

How to use this field: Enter the term in the Broad Subject(s) field. This field can only be used in Search Collections.

Practical Example: Find Collections about diplomacy.

  • Click on Search Collections on the navigation bar.
  • Click on the Terms button and select "diplomacy".
  • Click on the SEARCH button.
  • The system responds with a list of occurrences.

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4.2.3 ASP Record Number

Description: This is the record number assigned to specific documents by Alexander Street Press.

How to use this field: Use this field to find a specific record that the researcher needs to use. This field can be searched in Search Documents.

Practical Example: Find the document with Margaret and Bernardin Dabney.

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4.2.4 City

Description: This field is used to indicate in what city the collection is held.

How to use this field: Use this field to find collections held in a specific city. This field is only available in Search Collections.

Practical Example: Find collections held in Vermillion, South Dakota.

  • Click on Search Collections on the navigation bar.
  • Key "vermillion" in the City Field.
  • Click on the SEARCH button.
  • The system returns a list of collections held in Vermillion.

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4.2.5 Collection Name

Description: This field is used to find specific collections. It is available in both Search Documents and Search Collections.

How to use this field: Use this field to find a specific collection, or collections with a specific word in the name.

Practical Example: Find collections with Vietnam in the name.

  • Click on Search Collections on the navigation bar.
  • Go the Collection Name field and key in "vietnam."
  • Click on the SEARCH button.
  • The system responds with a list of collections that fulfill the criteria.

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4.2.6 Country

Description: This field contains names of countries where collections are held.

How to use this field: Use this field to find documents in specific countries. This search can only be conducted in Search Collections.

Practical Example: Find collections in Ireland.

  • Click on Search Collections on the navigation bar.
  • Go to the Country field and key in "Ireland."
  • Click on the SEARCH button.
  • The system responds with a list of documents that fit the criteria. 

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4.2.7 Date of Interview/Writing

Description: This field shows the date the documentation occurred.

How to use this field: Use this field to find documents created on a specific date or within a range of dates. This field is only available in Search Documents.

Practical Example: Find all documents created between 1975 and 1977.

  • Click on Search Documents on the navigation bar.
  • Go down to the field Date of Interview/Writing and key "1970" into the From Year field and "1975" into the To Year field.
  • Click on the SEARCH button.
  • The system returns a list of documents that fit the criteria.

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4.2.8 Document Type

Description: This field indicates the type of document and can be an oral history, a letter, a diary, or a memoir. It is optional.

How to use this field: Use this field to search for a specific type of document. It is used in the Search Documents screen.

Practical Example: Find all letters in the database.

  • Click on Search Documents on the navigation bar.
  • Select "letter" from the Document Type field. This will restrict the search to documents created in the form of letters.
  • Click on the SEARCH button.
  • The system returns a list of documents that fit the criteria.

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4.2.9 Exclude For Fee Products

Description: This field indicates which material in the database is free and which can only be accessed by subscribers.

How to use this field: Use this field to restrict your search to documents that can be viewed for free. This field is only available in Search Documents.

Practical Example: Find all free documents with the keyword "frighten."

  • Click on Search Documents on the navigation bar.
  • Go to Keyword(s) in Interview.
  • Key in "frighten".
  • Select "Free Only" from the Exclude For Fee Products drop-down box.
  • Click on the SEARCH button.
  • The system responds with a list of all documents that fit the criteria.

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4.2.10 Gender

Description: This field describes the gender of the narrator of the document.

How to use this field: Use this field to find documents by people of a specific gender. This field is only available in Search Documents.

Practical Example: Find all documents with women.

  • Click on Search Documents on the navigation bar.
  • Go to the Gender pick list and choose "Female".
  • Click on the SEARCH button.
  • The system responds with a list of all documents by women.

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4.2.11 Historical Events Discussed

Description: This field contains names of historical events that are discussed in documents.

How to use this field: Use this field to find a specific historical event. This field is only available in the Search Documents screen.

Practical Example: Find documents that discuss the 1917 Russian Revolution.

  • Click on Search Documents on the navigation bar.
  • Scroll down to the Historical Events Discussed search box.
  • Click on the Terms button and choose "Russian Revolution, 1917" from the pick list and paste it into the search field.
  • The system responds with a list of all documents in which this specific event is discussed.

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4.2.12 Interviewer

Description: This field allows you to search for oral history interviews conducted by a specific interviewer.

How to use this field: Use this search to find interviews by a specific person. This is only available in Search Documents.

Practical Example: Find all interviews conducted by Donita Moorhus.

  • Click on Search Documents on the navigation bar.
  • Go to Interviewer and key in "Donita Moorhus".
  • Click on the SEARCH button.
  • The system responds with a list of all interviews conducted by Donita Moorhus.

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4.2.13 Keyword(s) in Collection

Description: This field allows for free-text searching of collection record details.

How to use this field: Use this field to search for specific words that might have been used in a collection. This field is only available in Search Collections.

Practical Example: Find all documents that contain the words Battle of Britain.

  • Click on Search Collections on the navigation bar.
  • Go to Keyword(s) in Collection.
  • Key in the words "Battle of Britain".
  • Click on the SEARCH button.
  • The system responds with a list of all documents that fit the criteria.

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4.2.14 Keyword(s) in Document

Description: This field allows for free-text searching of full text documents.

How to use this field: Use this field to search for specific words that might have been used in a document. This field is only available in Search Documents.

Practical Example: Find all documents that contain the word cemetery.

  • Click on Search Documents on the navigation bar.
  • Go to Keyword(s) in Document.
  • Key in the word "cemetery".
  • Click on the SEARCH button.
  • The system responds with a list of all documents that fit the criteria.

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4.2.15 Local Record Number

Description: This field allows you to search for a document by the repository's record number, including RLIN and NUCMC numbers.

How to use this field: Use this field to find specific documents when you know the local record number. This field is only available in Search Documents.

Practical Example: Find a document in the database with the RLIN number NXCP94-A.

  • Click on Search Documents on the navigation bar.
  • Scroll down to the Local Record Number field and key in "NXCP94-A".
  • The system responds with a hit on the document with this record number.

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4.2.16 Occupation

Description: This field describes the occupation of the speaker in the document.

How to use this field: Use this field to find documents by people who worked in a specific occupation. This field is only available in Search Documents.

Practical Example: Find documents with oceanographers.

  • Click on Search Documents on the navigation bar.
  • Go to Occupation and key in "oceanographers".
  • Click on the SEARCH button.
  • The system responds with a list of all documents by oceanographers.

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4.2.17 Organizations Discussed

Description: This field describes organizations discussed in documents.

How to use this field: Use this field to search for documents that mention specific organizations. This field is only available in Search Documents.

Practical Example: Find all documents that mention New Yorker magazine.

  • Click on Search Documents on the navigation bar.
  • Scroll down to the Organizations Discussed field and key in "New Yorker".
  • Click on the SEARCH button.
  • The system responds with a list of all documents that discuss the New Yorker.

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4.2.18 People Discussed

Description: This field holds names of people discussed in documents.

How to use this field: Use this field to find documents that discuss a specific person. This field is only available in Search Documents.

Practical Example: Find all documents that discuss Bill Clinton.

  • Click on Search Documents on the navigation bar.
  • Scroll down to People Discussed and key in "Clinton, Bill".
  • Click on the SEARCH button.
  • The system will respond with a list of all documents that discuss Bill Clinton.

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4.2.19 Place of Birth

Description: This field holds information about where narrators were born.

How to use this field: Use this field to find narrators born in a specific place. This field is only available in Search Documents.

Practical Example: Find all documents by people born in Utah.

  • Click on Search Documents on the navigation bar.
  • Key "Utah" into the Place of Birth field.
  • Click on the SEARCH button.
  • The system will respond with a list of all documents that meet the criteria.

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4.2.20 Place of Interview/Writing

Description: This field holds information about where a document was created.

How to use this field: Use this field to find documents created in a particular place. This field is only available in Search Documents.

Practical Example: Find all documents conducted in New York.

  • Click on Search Documents on the navigation bar.
  • Go to Place of Interview/Writing and key in "new york".
  • Click on the SEARCH button.
  • The system responds with a list of documents that meet the criteria.

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4.2.21 Places Discussed

Description: This field holds the names of geographic places discussed in documents.

How to use this field: Use this field to find documents that discuss certain geographic places. This field is only available in Search Documents.

Practical Example: Find documents about North Carolina.

  • Click on Search Documents on the navigation bar.
  • Go down to Places Discussed and key in "north carolina".
  • Click on the SEARCH button.
  • The system responds with a list of documents that meet the specified criteria.

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4.2.22 Previously Published

Description: This field holds information on whether or not a document has been previously published.

How to Use this field: Use this field to find documents that have been previously published. This field is only available in Search Documents.

Practical Example: Find previously published documents that talk about Brazil.

  • Click on Search Documents on the navigation bar.
  • Scroll down to Previously Published and choose yes from the pick list.
  • Go to the Places Discussed field and key "brazil" into the search field.
  • Click on the SEARCH button.
  • The system responds with a list of documents that meet the specified criteria.

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4.2.23 Race

Description: This field holds information on the race of the speaker.

How to use this field: Use this field to find documents by people of a particular race. This field is only available in Search Documents.

Practical Example: Find all documents by black women.

  • Click on Search Documents on the navigation bar.
  • Go to the Race field and key in "black".
  • Select "Female" from the Gender drop-down box.
  • Click on the SEARCH button.
  • The system responds with a list that meets the specified criteria.

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4.2.24 Release Date

Description: This field contains the date the collection was included in the database.

How to use this field: Use this field to find collections included in the database by a certain date. This field is only available in Search Collections.

Practical Example: Find collections that were put into the database in 2004.

  • Click on Search Collections on the navigation bar.
  • Go down to the pick list for Date Included in Database.
  • Click on the SEARCH button.
  • The system responds with a list of all collection meeting this criteria.

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4.2.25 Repository Name

Description: This field contains information about the repository that holds the collections.

How to use this field: Use this field to find collections held in a specific repository. This field is available in both Search Documents and Search Collections.

Practical Example: Find collections held at Columbia University.

  • Click on Search Collections on the navigation bar.
  • Go to Repository Name and key "columbia" into the field.
  • Click on the SEARCH button.
  • The system responds with a list that meets the specified criteria.

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4.2.26 Sort Order

Description: This field allows you to sort your results from searches by different fields.

How to use this field: Use this field to sort your search results by a variety of different fields in order to find the documents that most interest you. The different sorts available are: Sort by Collection, Sort by Repository, Sort by Country, Sort by Speaker, Sort by Document Year, View Line by Line. These sorts are available in both Search Collections and Search Documents.

Practical Example: Sort a full text search to see only six words on either side of the search term "yarn".

  • Click on Search Documents on the navigation bar.
  • Go to Keyword(s) in Text and type in the word "yarn".
  • Click on the SEARCH button.
  • The system responds with a list of documents that fit the search criteria.
  • Click on [View Line by Line].
  • The system re-sorts the list to show the results in the line by line format.

Note: For a more complete explanation of the sort order, see RESULTS.

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4.2.27 Speaker

Description: This field contains the names of the people who are creating the documents, e.g. writers of letters and diaries or narrators of oral histories.

How to use this field: Use this field to find documents by a specific person.

Practical Example: Find all documents by Dwight Eisenhower. This field is only available in Search Documents.

  • Click on Search Documents on the navigation bar.
  • Go to the Speaker box and key in "Eisenhower, Dwight".
  • Click on the SEARCH button.
  • The system responds with a list of all documents that fulfill the criteria.

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4.2.28 State

Description: This field is used to indicate in what state the collection is held.

How to use this field: Use this field to find collections held in a specific state. This field is only available in Search Collections.

Practical Example: Find collections held in Alabama.

  • Click on Search Collections on the navigation bar.
  • Key "alabama" in the State field.
  • Click on the SEARCH button.
  • The system responds with a list of collections held in Alabama.

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4.2.29 Year of Birth

Description: This field holds the year the narrator of the document was born.

How to use this field: Use this field to find documents with people who are from a particular era. This field is only available in the Search Documents screen.

Practical Example: Find all documents by people born between 1915 and 1925.

  • Click on Search Documents on the navigation bar.
  • Go to the Year of Birth field and key in "1915-1925".
  • Click on the SEARCH button.
  • The system responds with a list of all documents that fit the criteria.

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4.2.30 Years Discussed

Description: This field holds information about various time periods discussed in documents.

How to use this field: Use this field to find documents that discuss a particular year. This field is only available in Search Documents.

Practical Example: Find documents that talk about 1968.

  • Click on Search Documents on the navigation bar.
  • Scroll down to the Years Discussed field and key in "1968".
  • Click on the SEARCH button.
  • The system responds with a list of documents that fit the criteria.

Practical Example: Find documents that cover the years 1981 through 1987.

  • Click on Search Documents on the navigation bar.
  • Scroll down to the Years Discussed field and key in "1981-1987".
  • Click on the SEARCH button.
  • The system responds with a list of documents that fit the specified criteria.

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4.2.31 Year Spanned

Description: This is the year the collection was created by the repository.

How to use this field: Use this field to find collections that were created in a certain time period. This field is only available in Search Collections.

Practical Example: Find collections created between 1930 and 1950.

  • Click on Search Collections on the navigation bar.
  • Go to Year of Creation and key in "1930-1950".
  • Click on the SEARCH button.
  • The system responds with a list of collections that fit the criteria.

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5. RESULTS

5.1 SORT BY COLLECTION

The Sort by Collection Display is the default results format option. This report indicates the number of texts searched, the search term(s) entered in a defined corpus, and the total number of occurrences found. (The number of occurrences displays at the top of the report if the search software has detected the number before generating the first 20 occurrences. If not, the total number of occurrences displays at the top of the report.) Following this general information is a list of occurrences.

Each occurrence is represented by a short citation consisting of abbreviations for the speaker's name and the title of the document with a reference to where the term(s) in question occur within the document. (Full entries for the short citations are listed in the Results Bibliography at the bottom of the report.) Alongside the citation is listed several levels of context, shown in red in the example below (links to the table of contents and occurrences have been disabled).


1. Interview of Lovell, Helene Ruby Hinton, 1942- 04-Apr-1992 in African-American Richmond: Educational Segregation and Desegregation
[Document Details] [Collection Details] [Link to Text]

It was hard for them [William and Kirk] to believe and relate to. Interviewer: So you think he was aware of the changes when he was young? Lovell: William was born in 1962, and saw things on t.v. like riots in D.C. Kirk has been told about it, but William saw it on t.v. There was some window breaking here, but not like what you saw up in Washington when people went sort of crazy.... When Martin Luther King was assassinated, there was some breaking of glass in downtown Richmond.


  • The citation indicates the original source of the material.
  • Document details - indicates the bibliographic details of the document.
  • Collection details - indicates the bibliographic details of the collection in which the document is found.
  • Link to text - indicates that this is where the full text of the document can be found. Clicking on it will take you to the document in its entirety.

Below the short citation there is a passage of text consisting of the paragraph in which the word appears. All searches search within a paragraph. The search word is highlighted in red. The reference listed with the short citation is linked to the text.

Note: Remember that, when searching for two or more terms within the same paragraph, the context display expands the amount of text displayed to include all of the search terms in the paragraph. At times the text displayed in a proximity search to accommodate all the search terms may be several screens in length since some paragraph divisions in documents in some databases are very far apart.

In cases where a search finds more than 20 occurrences, the search software provides the first 20 occurrences with links at the top of the report to the remaining occurrences of the search in sets of twenty.

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5.2 LINE-BY-LINE DISPLAY

The Line-by-Line display indicates the number of texts searched, the search term(s) entered in a defined corpus, and the total number of occurrences found. (The number of occurrences displays at the top of the report if the search software has detected the number before generating the first 20 occurrences. If not, the total number of occurrences displays at the top of the report.) Following this general information is a list of occurrences. The report is followed by the Results Bibliography, wherein you can find a full citation for the References in the report. Here is an example of the Line-by-Line display (links to the table of contents and occurrences have been disabled).


1. [View paragraph]   n engagement ring in the glass and she ultimately got t
2. [View paragraph]   or Saturday, you buy the glass to put it here. They wou
3. [View paragraph]    e jars, mostly then. The glass canning jars hadn't come
4. [View paragraph]When do you remember the glass jars starting? NANNIE PH
5. [View paragraph]      ou first began using the glass jars? NANNIE PHARIS: Wel
6. [View paragraph]      you started buying your glass jars, where would you bu
7. [View paragraph]      e jars, mostly then. The glass canning jars hadn't come
8. [View paragraph]    hen do you remember the glass jars starting? NANNIE PH


A Line-by-Line Display differs from a Context Report in that it limits the text displayed to only a single line of text. The search term, which is highlighted, is centered in the line so that a user can quickly scan the results.  Unlike the Context report, a Line-by-Line Display only offers one level of linked context.

The user may toggle from the Line-by-Line Display to a Context Report or to the results Sorted by Speaker and Sorted by Document Year.

In cases where a search finds more than 20 occurrences, the search software provides the first 20 occurrences with links at the top of the report to the remaining occurrences of the search in sets of  twenty. One may also retrieve a full list of occurrences which can be useful for down-loading or printing, but which may take some time to retrieve. Note: when results number over hundreds or thousands of occurrences, the report may not be complete when first starting to view results. In this case, one sees the message "The search is still in progress. [908] occurrences have been generated so far. (please follow the link(s) below to check on the progress) ". The server continues to append results until it has completed the entire report and, by clicking on any of the sets of  twenty, one can retrieve the full report.

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5.3 SORTING RESULTS BY SPEAKER

The Sort Results by Speaker Display returns the same results as the Sort by Collection Display, except they are sorted alphabetically by Speaker. You can choose to sort by Speaker at the bottom of the Search Documents page or select Sort by Speaker from the Sort by Collection, Sort by Document Year, or Line by Line display. For an example see Sort by Collection above.

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5.4 SORTING RESULTS BY DOCUMENT YEAR

Results can be sorted using a Sorted by Document Year report. This returns the same results as the Sort by Collection Display, except they are sorted chronologically. To do this choose Sort by Document Year at the bottom of the Search Document screen, or click on Sort by Document Year when in any other display.

For an example of how this display looks, see Sort by Collection above.

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5.5 NAVIGATING DOCUMENTS FROM WORD SEARCHES

In the context displays one finds several options for viewing more context around one's matched term(s). One can see the bibliographic details of the document or the collection, in addition to seeing the full text of the document. Clicking on either Document Details or Collection Details will show you more information about these. Clicking on Link to Text allows you to jump into the full text of the document.

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